Workflow Automation and RPA
87TriVista score
Tines
A no-code workflow automation tool built for security and IT teams, which lets a company pick its own AI model.
Activepieces
AI tool profile ·
An open-source automation tool that connects more than 760 apps and can run on a company's own servers for free.
68TriVista score
Category rankTied #10 in Workflow Automation and RPA
Baseline ELO1,459.8
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At a glance
What it does
Activepieces is an open-source automation tool where users build flows on a visual canvas without writing code. Flows can include AI agents that complete a multi-step task, with a human check step to approve the result. It connects to more than 760 apps, including Slack, HubSpot, and Stripe, and works with several AI providers, including OpenAI, Anthropic, and Google Gemini. A built-in MCP server lets tools like Claude or Cursor run flows you already built. Its MIT-licensed core means a company can self-host it for free, or it runs as a paid cloud service. Admins get single sign-on through Okta or Entra, audit logs, and role-based access, and it can deploy in the cloud, on your own servers, or fully air-gapped.
Where it can help
This fits a team that wants an open-source automation option with the ability to self-host for data control. A reasonable starting point is the free cloud plan, with 100 credits a day and unlimited flows. The Plus plan costs $20 a month as a planning figure for 10,000 credits and up to five users, and the Team plan runs $200 a month for 25 users and adds single sign-on. Self-hosting the open-source core carries no license fee but needs your own server and IT time to maintain, so a technical team should evaluate it closely first. Two risks are worth weighing: it has fewer integrations than Zapier, at just over 760, and credit usage can be hard to predict once several AI steps run inside a single flow.
Cost guide
What it can cost
These estimates cover licensing, setup, integrations, staff time, security, administration, and support.
| Cost measure | Low | Base | High |
|---|---|---|---|
| First-year total | $49.3K | $78.3K | $127.1K |
| Three-year total | $103.5K | $157.5K | $245.6K |
| First-year cost per unit | $49.3K | $78.3K | $127.1K |
| Average annual cost per unit (over three years) | $34.5K | $52.5K | $81.9K |
Cost breakdown by scenario
| Component | Low | Base | High |
|---|---|---|---|
| Licensing and usage | $13.5K | $18K | $24.3K |
| Implementation | $8.4K | $14K | $23.8K |
| Integration | $9.9K | $18K | $32.4K |
| Staff time and change management | $5.6K | $8K | $11.2K |
| Security | $4.6K | $6.5K | $9.8K |
| Administration | $3.4K | $4.5K | $6.1K |
| Support | $1.7K | $2.2K | $3K |
Estimate assumptions: Based on 1 production deployment. This is a planning allowance, not verified product pricing. Confirm the vendor’s billing unit and current price or quote before budgeting.
Benefits have not been estimated: The current research does not estimate potential savings, return on investment, or how long it would take to recover the cost. Earlier benefit estimates are excluded.
Get started
What you need first
What you need firstSet up the basics
Confirm current product identity, commercial packaging, data processing terms, sign-in and access rules, retention, integrations, support model, implementation effort, and rollback conditions.
How to startSet clear limits
Verify identity, package, availability, ownership, pricing, and security evidence before approving a pilot
Before you scaleSet safe working rules
Recommended next action
Do not approve a pilot yet. Verify the current product identity, package, availability, owner, pricing, and security evidence; then define one workflow, a baseline, and rollback criteria.
Decision ownerBusiness and technology owner
STARTSet a goal and owner
Define what success looks like for a test of Activepieces and assign someone to lead it.
FIRST MONTHTest one workflow
Once the requirements above are met, compare a small trial with how your team works today.
MONTH TWOReview actual use
Track adoption, output quality, business results, and actual costs against the estimate.
MONTH THREEDecide what comes next
Use the results to decide whether to stop, adjust, or expand the pilot.
Risk profile
Required controls
Security and safe use
Confirm encryption, how the vendor uses your data, customer data separation, how long data stays and how to delete it, activity records, sign-in and user setup, where data is handled, other companies that process data, past incidents, and what your team must manage.
Exit and rollback
Review before rollout: confirm how to export your data, revoke access, and return to your existing workflow. Assign an owner and test the rollback plan before expanding use.
Recommended next step
Do not approve a pilot yet. Verify the current product identity, package, availability, owner, pricing, and security evidence; then define one workflow, a baseline, and rollback criteria.
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How to learn more about this tool
Where to check the product, price, security, and support.
Official product information
activepieces.com
Read official information →
Score history
How the rating has changed
Recorded score and category rank across research updates.
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TriVista Score 68.3/100Category rank #10
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