Guru
A company knowledge tool that stores short, verified answers and serves them inside Slack, Teams, and the browser.
A knowledge base platform for publishing product docs and internal guides, with an AI that drafts content and answers reader questions.
Document360 is a knowledge base platform for writing and publishing documentation such as product manuals, API references, SOPs, and FAQs. Writers use its built-in AI, called Eddy AI, to draft content, generate glossaries, and find duplicate articles, and it powers an AI search and answer feature for readers. It is made by Kovai.co. Admins manage access through single sign-on and can set up public or private knowledge bases. It connects to more than 20 apps, including Zendesk, Slack, Microsoft Teams, Salesforce, and GitHub, and holds SOC 2 Type II and ISO 27001:2022 certifications. An optional AI Premium Suite add-on creates screen captures, step-by-step guides, and short demo videos.
This fits a company that needs a dedicated home for external or internal documentation, such as a software company publishing product docs and API references or an operations team maintaining SOPs, replacing content scattered across a wiki, shared drive, and static PDFs. A realistic starting point is the 14-day free trial on one knowledge base, such as customer-facing help docs, deciding later whether to add the AI Premium Suite. Document360 does not publish fixed price tiers; cost depends on team accounts, workspaces, languages, and AI usage, so get a quote scoped to your team. Check how AI usage is metered and billed, and whether the writing-agent features really cut your documentation team's workload, since results vary by content type.
These estimates cover licensing, setup, integrations, staff time, security, administration, and support.
| Cost measure | Low | Base | High |
|---|---|---|---|
| First-year total | $18.7K | $30.5K | $50.6K |
| Three-year total | $34.5K | $54.1K | $87.3K |
| First-year cost per unit | $935 | $1.5K | $2.5K |
| Average annual cost per unit (over three years) | $574 | $902 | $1.5K |
| Component | Low | Base | High |
|---|---|---|---|
| Licensing and usage | $975 | $1.3K | $1.8K |
| Implementation | $5.1K | $8.5K | $14.5K |
| Integration | $3.6K | $6.5K | $11.7K |
| Staff time and change management | $2.9K | $4.2K | $5.9K |
| Security | $2.5K | $3.5K | $5.3K |
| Administration | $1.9K | $2.5K | $3.4K |
| Support | $900 | $1.2K | $1.6K |
Estimate assumptions: Based on 20 enabled users. This is a planning allowance, not verified product pricing. Confirm the vendor’s billing unit and current price or quote before budgeting.
Benefits have not been estimated: The current research does not estimate potential savings, return on investment, or how long it would take to recover the cost. Earlier benefit estimates are excluded.
Confirm current product identity, commercial packaging, data processing terms, sign-in and access rules, retention, integrations, support model, implementation effort, and rollback conditions.
Verify identity, package, availability, ownership, pricing, and security evidence before approving a pilot
Do not approve a pilot yet. Verify the current product identity, package, availability, owner, pricing, and security evidence; then define one workflow, a baseline, and rollback criteria.
Define what success looks like for a test of Document360 AI and assign someone to lead it.
Once the requirements above are met, compare a small trial with how your team works today.
Track adoption, output quality, business results, and actual costs against the estimate.
Use the results to decide whether to stop, adjust, or expand the pilot.
Confirm encryption, how the vendor uses your data, customer data separation, how long data stays and how to delete it, activity records, sign-in and user setup, where data is handled, other companies that process data, past incidents, and what your team must manage.
Review before rollout: confirm how to export your data, revoke access, and return to your existing workflow. Assign an owner and test the rollback plan before expanding use.
Do not approve a pilot yet. Verify the current product identity, package, availability, owner, pricing, and security evidence; then define one workflow, a baseline, and rollback criteria.
A company knowledge tool that stores short, verified answers and serves them inside Slack, Teams, and the browser.
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