Apollo.io
Apollo AI
A sales prospecting tool with a database of more than 200 million contacts, plus AI that researches accounts, writes emails, and analyzes calls.
A tool that automatically captures emails, calls, and meetings across a sales team to show which deals are actually real, now sold as Backstory.
People.ai, which has rebranded its customer-facing product as Backstory, is a revenue intelligence tool that automatically captures activity data from email, meetings, calls, and chat across a whole sales team, not just what reps log by hand. From that data it builds a picture of deal health, flags accounts that have gone quiet or lost their internal champion, produces revenue forecasts based on actual engagement rather than CRM fields, and maps stakeholders within an account to show who has been engaged and who has not. It connects to Salesforce, Microsoft Dynamics, and Oracle CRMs, plus Gmail, Outlook, Zoom, Teams, and Slack, and can be queried through Claude, ChatGPT, Copilot, or Gemini using the Model Context Protocol. The underlying company and data infrastructure are unchanged by the rebrand.
This fits a sales team that suspects its CRM data understates real deal risk because reps do not consistently log activity, and wants an independent, automatic view of what is really happening in a deal. A practical starting point is connecting it read-only to CRM and email data for one region or business unit and comparing its risk flags against what that team's manager already believes. Pricing is quote-based; third-party data reports a median annual cost of roughly $24,000, varying with the number of connected reps and data sources, so treat it as a rough estimate. Confirm which name, People.ai or Backstory, appears on current contracts and support materials given the recent rebrand, and review what activity data reps agree to having captured, since it draws on personal email and calendar content.
These estimates cover licensing, setup, integrations, staff time, security, administration, and support.
| Cost measure | Low | Base | High |
|---|---|---|---|
| First-year total | $20.7K | $33.6K | $55.5K |
| Three-year total | $38.1K | $59.7K | $96K |
| First-year cost per unit | $1K | $1.7K | $2.8K |
| Average annual cost per unit (over three years) | $636 | $996 | $1.6K |
| Component | Low | Base | High |
|---|---|---|---|
| Licensing and usage | $1.2K | $1.6K | $2.2K |
| Implementation | $5.4K | $9K | $15.3K |
| Integration | $3.9K | $7K | $12.6K |
| Staff time and change management | $3.5K | $5K | $7K |
| Security | $2.7K | $3.8K | $5.7K |
| Administration | $2.1K | $2.8K | $3.8K |
| Support | $975 | $1.3K | $1.8K |
Estimate assumptions: Based on 20 enabled users. This is a planning allowance, not verified product pricing. Confirm the vendor’s billing unit and current price or quote before budgeting.
Benefits have not been estimated: The current research does not estimate potential savings, return on investment, or how long it would take to recover the cost. Earlier benefit estimates are excluded.
Confirm current product identity, commercial packaging, data processing terms, sign-in and access rules, retention, integrations, support model, implementation effort, and rollback conditions.
Verify identity, package, availability, ownership, pricing, and security evidence before approving a pilot
Do not approve a pilot yet. Verify the current product identity, package, availability, owner, pricing, and security evidence; then define one workflow, a baseline, and rollback criteria.
Define what success looks like for a test of Backstory (formerly People.ai) and assign someone to lead it.
Once the requirements above are met, compare a small trial with how your team works today.
Track adoption, output quality, business results, and actual costs against the estimate.
Use the results to decide whether to stop, adjust, or expand the pilot.
Confirm encryption, how the vendor uses your data, customer data separation, how long data stays and how to delete it, activity records, sign-in and user setup, where data is handled, other companies that process data, past incidents, and what your team must manage.
Review before rollout: confirm how to export your data, revoke access, and return to your existing workflow. Assign an owner and test the rollback plan before expanding use.
Do not approve a pilot yet. Verify the current product identity, package, availability, owner, pricing, and security evidence; then define one workflow, a baseline, and rollback criteria.
Apollo.io
A sales prospecting tool with a database of more than 200 million contacts, plus AI that researches accounts, writes emails, and analyzes calls.
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Why it’s an alternative—
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Why it’s an alternative—
Compare with GongWhere to check the product, price, security, and support.
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